The spurt of the Coronavirus pandemic or the N Covid in India in the last fortnight has led many companies to adapt work from home as a workable solution. Though not a novel concept globally, closer to home, remote working or location-independent working still remains a western concept – especially for organizations where using desktop is still the norm.
While managing efficiency and productivity in this situation can feel like a task, a few simple tips help with a smooth transitioning to a virtual workspace.
Implement systems and sophisticated technology: Adopt the latest and most accessible software to facilitate smooth functioning of the virtual office. Tools like Microsoft office, Skype, Microsoft TEAMS and Google sheets are useful programs to communicate with their teams and conduct meetings and daily discussions.
Set deadlines and conduct regular team meetings: Maintain a system of conducting a team meeting or a one-on-one interaction with each team member and their task list either by email, call or video conference. Help the team be in touch with each other and inculcate a feeling of responsibility within the team.
Keep a remote IT/ technical help team on standby: When employees are in an office, any technical error in their systems can be troubleshot with one dial to the IT help desk. However, in a remote working set up network issues are bound to happen which can hamper employee productivity and deliverables. Make sure there is a dedicated IT team on call which can solve network issues remotely or guide employees in case of any system related issues.
Treat work from home and remote working as a regular workday: Last but not the least, trust your teams. Have faith that employees are getting work done even if their leaders cannot actually see them working. Treat work from home as a normal working day only that instructions are delivered on call or video conference rather than face to face. Help create a comfortable culture amongst the team and ease panic and stress, if any. The need of an hour is to automate the functional side and take a proactive role in steering the ethical practice of a company.
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